These regulations are hereby formulated in accordance with Regulations on the Administration of Students in Regular Higher Education Institutions (Order No.41 of the Ministry of Education of the Peoples Republic of China) and Administrative Measures For Recruiting And Training International Students(Order No.9 of the Ministry of Education of the Peoples Republic of China, the Ministry of Foreign Affairs of the Peoples Republic of China, and the Ministry of Public Security of the Peoples Republic of China) in light of the actual conditions of the institute, for the purpose of ensuring teaching quality, progressively improving the management of the credit system, enhancing the management of student status, activating the enthusiasm and initiative of students and promoting all-round moral, intellectual, physical and aesthetic education.

The undergraduate international students as referred to in these regulations are those foreign citizens with foreign passport who are registered in HYIT to receive regular course education.

Chapter 1 Enrollment and Registration

Article 1 According to Rules on International Students Enrollment in Chinese Colleges and Universities, new students admitted by the institute should come to handle enrollment procedures with admission notices and relevant certificates before the deadline specified in admission notices. Those who fail to do so due to reasonable reasons should ask for leave or for a grace period of not more than two weeks. Those who do not ask for the leave or fail to register before the end of the grace period without proper reasons such as force majeure will be considered to abandon the admission.

Article 2 New students shall pay relevant fees when registering, and handle relevant procedures within 30 days upon entering Chinese territory, such as getting Physical Examination Record of Aliens, applying for Residence Permit, handling medical insurance and so on. Those who fail to pay above-mentioned fees or handle above-mentioned procedures will be considered to abandon the admission. Those who are confirmed to carry entry-forbidden diseases by Chinese law shall be disqualified from admission.

Article 3 New students will be re-examined identities, high school transcript and diploma within three months after enrollment by the college. Only those who pass the re-examination are allowed to register and obtain student status. Those who failed in the re-examination will be dealt with by the college according to the conditions, and may be even disqualified from their admission. A student who is found to get registered by presenting fraudulent documents or using illegal ways will be dismissed immediately.

Article 4 At the beginning of each semester, having paid the tuition and fees, each student with student status of the college should register at School of International Education with the tuition and fees receipts, student ID card and Residence Permit. Those who do not pay their tuition and fees, or fail to meet other requirements of registration will not be allowed to register. Those who cannot register on time should handle procedures to defer the registration in advance.

Article 5 The length of undergraduate schooling is normally four years. Students can complete their study by stages. The flexible educational system of studying is six years (including the extension period, academic probation, and the suspension of schooling) Students who receive various kinds of Scholarship will pay the relevant fees of the period exceeding the stipulated length.

Chapter 2 Course Study

Article 6 Course Study

(1) Students should join in the courses and other curricular activities of the enrolled major as specified in the academic program (hereinafter referred to as courses) and receive the credits as prescribed in the academic program.

(2) The courses to be taken include compulsory ones and optional ones. Chinese and A General Introduction to China are compulsory courses for international students. The abstract for graduation thesis should be written both in Chinese and in English.

(3) Students who have strong capability of studying and communication in Chinese can apply for the same course provided in Chinese or bi-lingual. However, the procedures for taking the Chinese or bi-lingual course should be handled one semester before the course begins. The assessment method is the same as the course provided in Chinese.

Article 7 Learning the courses in advance

(1) Students who do not have failed any course may apply for learning the courses in advance with the approval of School of International Education

(2) Before the end of each semester, students should submit the application to School of International Education for examination and approval.

Article 8 Exemption from Courses

(1) Students who have completed the compulsory courses through self-study and affirmed that they have mastered the relevant knowledge and possessed the corresponding capacity to meet the course requirements of the syllabus, may apply for exemption from some courses on the basis that they have spare capacity and the cumulative grade point average of the previous semester is not less than 3.0, or that they have some special capabilities which are verified by School of International Education and approved by the instructor;

(2) Students who intend to seek such exemption should submit the Course Exemption Application Form and self-study materials (including coursework and exercises) or relevant level assessment certificate to the college at the beginning of the semester when registering. With the approval of School of International Education and the agreement of the instructors, the students shall participate in the assessment for exemption at the beginning of the semester;

(3) Students can be exempt from courses when the score of the assessment is up to 80 points. If the course contains practical aspects such as experiments, operations, and course designs, students must participate in the practical activities and achieve the grade before they obtain the credits of the course;

(4) The actual scores of the assessment will be recorded as the results of the exempt course and the word exemption should be added in the results file. For the corresponding relations between the scores and the grade point see the Appendix;

(5) Courses exemption can only be applied for once per semester and a student can apply for not more than three courses at one time;

(6) Practical activities in the courses cannot be exempted, such as physical education, experiments, course designs, graduation designs (theses), teaching practice, and production practice;

(7) The re-taken courses cannot be exempted.

Article 9 Non-Compulsory Class Attendance

(1) Students who have the ability to study independently and whose average scholastic attainments reach 3.5 can apply for the non-compulsory class attendance permit and submit the application form. They may be allowed to skip the class or attend the class irregularly upon the agreement of the instructor and the approval of School of International Education; however, they are expected to carry out all assigned work and practical activities, and take the assessment designated by the instructor;

(2) Physical education cannot be applied for the non-compulsory class attendance.

Article 10 Re-taking the Courses

(1) Students who failed in the make-up examinations of compulsory courses should re-take the courses. Those who failed in the make-up examinations of the optional courses may re-take the courses or take other courses;

(2) Students should apply for re-taking the courses at the beginning of each semester and fill in Courses Re-taking Application Form with the indication of the way of class attendance. When the class time of a re-taken course conflicts with other courses, the student may be allowed to skip some classes of the re-taken course upon the approval of School of International Education and the agreement of the instructor. However, the student is expected to complete all assigned work and practical activities, and to take the assessment designated by the instructor;

(3) Each course cannot be re-taken more than 3 times (except the students with an extension of the duration of study)

(4) Scores of the same course re-taken are all recorded in the results file;

(5) Make-up examination is not arranged for a failed re-taken course;

(6) The total number of credits of a student who has retaken course(s) cannot be more than 32 in each semester.

Article 11 Credit rewards

(1) Students are encouraged to launch scientific research and innovative activities. If the achievement in scientific research or invention comes into practical use and brings economic and social benefits, or students obtain a patent, or win a prize in kinds of contests, or publish academic theses in journals or on academic meetings, students will be granted credit rewards according to principles after the application of students is approved by School of International Education and the college. The rewarded credits can replace the credits of the public optional courses;

(2) Students are encouraged to actively participate in scientific and technical activities on and off the campus. Students who make achievements in cultural, sporting, arts and scientific activities can be granted credit rewards after the achievements are recognized by the college. The rewarded credits can replace the corresponding credits of practical activities, such as curriculum design.

Specific according to the general undergraduate students related documents.

Chapter 3 Assessment and Academic Record

Article 12 Students shall be assessed of the courses taken in the semester. Those who pass the assessments can obtain the credits. The results of the assessments shall be kept in results files. Results files include the process results file and the graduation results file. The process results file records the scores of all the courses taken by students and the graduation results file records the highest grading of every course.

Article 13 Types of Assessment

(1) There are two types of assessment, i.e. examination and pass/fail performance assessment, which are prescribed in the academic program;

(2) Course study quality is evaluated by grade points and weight points of the course. The cumulative GPA (grade point average) is to evaluate the learning process and the overall performance. For the calculation methods see the Appendix.

Article 14 Results of assessment

(1) The results of assessment are graded by the percentage system and the five-grade system (excellent, good, satisfactory, pass, fail), and in principle, examinations adopt the percentage system and performance assessment adopts the five-grade system;

(2) The final results of the course are composed of the score of the final assessment and the grades of the ordinary assessment. A written examination is the usual form of assessment, but interviews, oral tests, presentations, oral defenses, operations, theses and course reports can also be adopted. The grades of the ordinary assessment are based on assigned works, tests, mid-term tests, experiments, queries, attendance records and so on. At the beginning of the course, the instructor is to declare the proportion of the ordinary assessment in the final results, and in principle, they often take 30-40%; but the instructor can make adjustments in the proportion of the ordinary assessment, which is up to 50% to the maximum;

(3) According to the detailed regulations of HYIT, results of physical education course shall be assessed in accordance with attendance, in-class study and out-of-class exercise. For the assessment of other special courses see the relevant regulations.

Article 15 Students qualification for assessment

(1) Before assessment, the instructor is to examine students’ qualification for assessment and announce the name list of the disqualified students and hand in the name list to School of International Education for the record;

(2) Students will be disqualified from the assessment in one of the following situations:

a. The number of unexcused absences is up to one third or more;

b. Those who fail to hand in one third or more of the course assignments (coursework one week overdue according to the given time is regarded as failure in handing in);

c. Those who are absent from the experiments without proper reasons or whose results of experiments do not meet the requirements;

d. Those who are absent from the field trip, course designs and graduation designs for more than one fourth of the whole process.

(3) Students who are disqualified from the assessment will get a zero grade and not be allowed to take the make-up examination.

Article 16 Deferment of the Assessment

(1) Students are not allowed to defer the assessment in principle. However, students may apply for deferment of assessment with the application form on the ground of participating in arranged activities of the college, family emergency or serious illness. All applications must be supported by appropriate documents confirming the ground on which the application is based. Upon the approval of School of International Education, the deferment of assessment can be allowed after the notice is given to the instructor;

(2) Deferment of assessment is not to be arranged for the re-taken course(s);

(3) A deferred assessment is to take place with a make-up assessment if there is one;

(4) Students who fail to pass the deferred assessment will be forbidden to take a make-up examination.

Article 17 Absence from the assessment

(1) Missing the assessment without approved deferment is regarded as unexcused absence from the assessment;

(2) Students who have missed the assessment will get a zero grade and not be allowed to take the make-up examination.

Article 18 Make-Up Examinations

(1) Make-up examinations are not arranged for the students who failed in the assessment of practical activities. Those who failed in other courses can take the make-up examinations arranged by the university;

(2) School of International Education arranges the make-up examinations of the last semester within two weeks at the beginning of the new semester. A make-up examination arranged by the instructors themselves is ineffective. There are no make-up examinations for the one who missed make-up examination;

(3) According to the make-up exam test records.

Article 19 Release and enquiry of results

(1) The results of the assessment are released by the university and will not be given out directly to students by instructors. Students can get the results through Internet;

(2) Students who do have doubt about the results of the examination may submit a papers review application to School of International Education. After approval by School of International Education, the organization of experts for verification. Checking on final examinations can be handled in the first three weeks of the next semester. The application will not be accepted at any other time.

Article 20 Punishment for violating the examination regulations

Cheating or violating the examination regulations will lead to invalid results of the course and bring a zero grade. The offender will be subject to corresponding disciplinary punishment according to HYIT Discipline and Punishment Criterion for International Students. In the process results file, the corresponding column will be marked with the word(s) cheating or violating the regulations. The offender who behaves well afterwards will be given a chance to re-take the course.